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Hiring Templates

Position Description Template	Job Advertisement Template	Reference Check Template
A clear position description explains what the role involves, what success looks like and what skills are required. Using a position description template helps attract the right applicants for the role your business is looking to fill and reduces the confusion once someone starts. This template provides a structured way to define the new employee’s responsibilities before hiring. It can help you develop a job advertisement and later serve as a reference point for performance reviews or disputes over duties.	Writing a job advertisement can be harder than it looks. Job advertisements are when you can communicate the role you are trying to fill. The job expectations and workplace details will be advertised on a public platform, so applicants understand what you’re offering before they apply. A good job advertisement saves time by attracting the right applications that are genuinely suited to the job.	Before awarding a letter of offer to an applicant, it’s important to conduct a reference check. Reference checks help confirm the accuracy of the information the applicant has given about their working experience and skills. Consistent reference checks protect against negligent hiring and document due diligence. This template provides a guide to ensure you cover the right areas when checking an employee’s reference.
Notice to Unsuccessful Applicants	Letter of Offer	Contract of Employment
If an applicant is not a good fit for the position, you may wish to send them a notice of unsuccessful application. Notices ensure that rejected candidates are treated respectfully for their time and that goodwill and employer reputation are preserved.	A letter of offer serves as a formal written confirmation of employment before a new employee starts. It outlines details such as pay, conditions and expectations so everyone begins on the same page. It allows room for verbal discussion before you create a contract of employment and sets a professional tone from the beginning.	Similar to a Letter of Offer, a Contract of Employment formalises the working relationship. It protects both the business and the employee but legally binds them to their rights and responsibilities. This tool provides you with a practical starting point you can tailor to your business.
Workplace Induction Checklist	Record of Employee’s Details Template	Payslips Template
Inductions to a workplace are about introducing an employee to their new working environment. As an employer, it’s essential to onboard new staff members properly. This involves making introductions, reviewing safety procedures, workplace policies, and materials, and providing necessary training. A structured induction reduces onboarding errors and improves employee confidence in the early weeks. To ensure you cover all the key steps during onboarding, use the Workplace Induction Checklist.	It’s a legal requirement for an employer to keep accurate information on an Employee. Accurate records are essential for payroll, superannuation, tax compliance and emergency contact purposes. Use the employee details record template as a simple format to securely and consistently store each employee’s essential personal and employment information.	When paying employees, they must be provided with a payslip that breaks down their earnings, deductions and superannuation for a specific pay period. It allows both you and your employee to keep a record of the payment for tax purposes and transparent pay documentation. Use the payslip template when paying an employee and provide them with a copy.
Weekly Time and Wages Record Template	Roster Spreadsheet Template	Guide to Paying Employees Correctly
The weekly time and wages record template is a timesheet used to record hours worked. It protects both you and your employees by supporting accurate wage tracking and creates a clear record in case of disputes or audits. Provide your employees with a template that suits your business and ask them to record their weekly hours for accurate payment. Alternatively, the Timesheet Template is a practical tool for tracking hours if your business doesn’t use a time-keeping application or office hours.	As your business grows, you might find it harder to keep track of shifts. Use the Roster Spreadsheet to manage shift allocation and coverage easily. Businesses with varying staff needs find that a structured rostering system improves fairness and operational efficiency.	Employees must be paid correctly, and it’s not always straightforward. This guide explains wage obligations, awards, penalty rates and payroll fundamentals. It helps you to understand your responsibilities as an employer before mistakes can occur.